Statutes of the European Laryngological Society
Paragraph 1 : Denomination and Objectives of the Society
The European Laryngological Society (ELS) was founded with the objective of uniting European otorhinolaryngologists and promoting the study and treatment of diseases of the larynx. The official language of the society is English.
The ELS, a non-political and non-profit society, pursues the following objectives:
1) to further the scientific development in the field of laryngology;
2) to widen the knowledge and to assess the practical implementation of technical and scientific developments in this field;
3) to encourage the development of the discipline in regard to prevention, treatment, and rehabilitation of any diseases of the larynx;
4) to promote and forster the professional skills of members;
5) to encourage continuing education of laryngologists through the organization of conventions, meetings, courses and workshops.
6) The association shall exclusively and directly pursue non-profit making aims in the meaning of the subparagraph of “tax-privileged object” of the German fiscal court. The association shall work disinterestedly, it shall not pursue any economic purposes for itself. Funds of the association shall only be made use of for purpose being in accordance with the constitution. No person may be favoured by expenses unknown to the object of the association laid down in the constitution or by extremely high benefits.
If the society’s annual receipts exceed the annual expenses in any given year, the Presidential Council may by a majority vote, elect to distribute the surplus for such scientific or educational uses as the Presidential Council shall deem to be most consistent with the society’s purposes; or it may, should it reasonably anticipate a need for operating surplus to meet future expenses, accumulate such surplus in an interest bearing account or otherwise.
The ELS has its official headquarters at M. Remacle, ORL Department, St. Luc Hospital, 10, avenue Hippocrate, 1200 Brussels (Belgium); the operational secretariat being allocated to the secretary in charge. Tax and law experts related to ELS are located in these headquarters.
Paragraph 2 : Membership
The society consists of Ordinary Members, Associate Members, Corresponding Members and Honorary Members.
All European otorhinolaryngologists with specific interest in the field of laryngology may become Ordinary Members. Request for membership is to be addressed to the Secretary of the ELS, it must be countersigned by two Ordinary Members, must be sent at least one month before the General Assembly. Membership starts with the agreements of the General Assembly.
Scientists working in other fields (phoniatricians, pathologists, radiotherapists, oncologists, etc.) with particular interest in laryngology can also join the ELS as Associate Members. Corresponding Members are non-European scientists involved in laryngology. Request for admission is to be sent to the President and addressed to the secretary of the ELS at least three months before the General Assembly is held. They must be countersigned by at least three Ordinary Members.
Associated and Corresponding Members pay reduced fees, do not have the right to vote, cannot be elected to administrative positions but have the right to use all other services offered by ELS.
Honorary Members are elected by the Presidential Council.
Honorary Members have the right to use all the services offered by ELS.
During the ELS General Assembly, only Ordinary Members may vote, and be elected.
Membership is lost : a) by resignation; b) by revocation; c) by not paying fees within two years.
Member’s fees must be paid in order to attend the meetings and to present a paper.
The interest in the funds, property and other assets of the society of any member whose membership shall terminate for any reason except the dissolution of the society shall, ipso facto, immediately cease, and such member and the representatives of such member shall have no claim against the society or against the other members or their representatives or any of them.
Paragraph 3 : The General Assembly
The General Assembly must take place every year by invitation of the secretary. An Extraordinary General Assembly may be called by the President or by the Presidential Council or by request of one fifth of the Ordinary Members who have regularly paid annual fees.
The Assembly is considered regularly convened at the first appointment if at least one fifth of its members are present and at the second appointment regardless of their number. Each participant may represent upon presentation of a signed authorization, only one other member.
Agenda items of the Ordinary General Assembly include :
a) President’s statement concerning the status of the society;
b) Secretary’s report;
c) Treasurer’s report;
d) President-Elect’s report;
e) election of new members;
f) election of the ELS administrative representatives;
g) proposals, discussions and choices about coming scientific activities.
Paragraph 4 : Administrative Positions
The ELS is administered by the Presidential Council constituted by a president, a president-elect, a vice-president, a secretary and a treasurer.
The Scientific Council is headed by the President or the President-Elect.
The administrative positions must be allocated in a way that is representative of the European countries.
The President holds office for two years, the Vice-President for two years as well with the possibility of reelection. The Secretary and the Treasurer hold office for 4 years and can be re-elected.
The Presidential Council is supported by the Scientific Council.
Paragraph 5 : The President
The President has the legal responsibility for the Society.
a) maintains relationships with the ENT Scientific Associations of all European and other countries;
b) is responsible for keeping contact with public administration, cultural and industrial institutions and private individuals;
c) calls meetings of the Presidential Council, the Scientific Council and the General Assembly;
d) heads the Presidential Council and the General Assembly;
e) communicates the proposals of the Presidential Council to the Assembly and, if requested, submits them to Assembly approval;
f) proposes the main subjects for the convention. He presents to the Assembly a choice of topics proposed by the Scientific Council and the members;
g) organizes the convention and proposes, upon consultation with the Presidential Council and the Scientific Council, its site and duration;
h) if unable to perform the above-mentioned functions, he may ask the President-Elect or, in subordination, the Vice-President to deputise.
Paragraph 6 : The Presidential Council
The Presidential Council meets at least once a year:
a) promotes the necessary activities to pursue the Society’s objectives and supervises all society activities;
b) discusses and approves the budget to be presented to the General Assembly by the Treasurer;
c) proposes to the President the subjects added to the General and Extra-Ordinary Assemblies’ work agenda;
d) examines and proposes additional activities like workshops and so on;
e) assists the President in choosing the site, duration, and organization of the convention;
f) proposes the names of members to be candidates for office elections;
g) proposes possible modifictions of the society’s statute that are to be voted on during General Assembly;
h) examines proposals and requests of members that are to be brought to the attention of the General Assembly;
i) elects the Honorary-Members.
Paragraph 7 : The Treasurer and the Secretary
a) is in charge of the economic and financial administration of the ELS;
b) is responsible for correct accounting and must present approved annual accounts;
c) prepares budgets to be presented to the General Assembly.
a) is responsible for the mailing and the distribution of information;
b) prepares the reports of the Presidential Council meetings and of the General Assembly, and forwards the copies to the society’s members.
Paragraph 8 : The Scientific Council
a) Councillors are outstanding laryngologists.
b) They have to give advice and proposals to the Presidential Council about the scientific meetings, topics, workshops, etc.
c) They assist the Presidential Council in selecting scientific papers.
d) They are nominated by the Presidential Council for 4 years.
Paragraph 9 : The Convention
The convention of the ELS is held every two years or alternative year.
The site and the date of the convention are decided by the Presidential Council upon the President’s proposal.
The organization of the convention is under the President’s responsibility.
Paragraph 10 : The Statute
The by-laws of the present statute are completed by rules.
The present statute may be modified only during a General Assembly.
Paragraph 11 : The Dissolution of the Society
The dissolution of the ELS must be agreed at least by two thirds of the Ordinary Members during an Extra-Ordinary Assembly. It must be preceeded by a special invitation to all members indicating explicitly the purpose of this Assembly. Due to the particular importance of this Extra-Ordinary Assembly. members may vote by proxy only with a notary public’s authentification.
In case of the dissolution of the society, the funds, property and other assets should be used for the purpose of furthering the expressed purposes for which this society was formed and no member should be entitled to receive any of the assets on liquidation.